by: Does the idea of creating a seating plan sound incredibly daunting? While this task can certainly can be challenging, it is well worth it and certainly with a large guest list. A seating plan with Place Cards makes a guest feel cared for. And, in the end, it will be easier on you (having a record of who was there), the catering staff (knowing which entrees are at which tables) and ultimately takes the guess-work out of your precious guests, keeping them from wandering about trying to balancing their hors d' oeuvres and champagne while they find a place to sit.
That said, it's best to get a head start on creating your seating plan. Consider beginning it as soon as your guest list is prepared. Where to start? Use the free seating software available at sites like Wedding Wire, or you can use an excel spreadsheet or simply go about the tried and true, good old-fashioned method of hunkering down on the floor with pieces of paper that represent your guests and tables. Have fun with it! Make scones and coffee... invite your mom, your soon-to-be MIL and your MOH over and host a Geneva Conference of sorts~ to help decide who should sit where. This is a big job and just as your guest list will be revised, so will your seating arrangements need revision. Use your common sense. There will always be extenuating circumstances and situations you cannot possibly predict, but with your guests' well-being in mind, it will be hugely successful!
Tips:
- One rule of thumb is to unite not divide. We all know that there will be guests who simply cannot sit next to each other for whatever reason. Unite family (including step family) as much as possible using separate tables only if you have to or if there simply isn't enough room. If you have to split, split evenly.
- Seat your guests with those they already know and are comfortable with. No one wants to sit at a table full of strangers.
- Seat guests with common interests and lifestyles.
- Mix it up by combining age groups, singles and couples so that these folks will not feel awkward or singled out.
- If there are quite a few children attending, consider having a kid's table (with supervision nearby).
- Avoid seating guests with hearing problems next to the loud music.
- Avoid seating guests in wheelchairs in main areas, walkways, etc. Keep them safe.
Your guests should respect your seating plan, but more than likely, there will be some who do not. Oh well! Don't take it personally. You can't please everyone, all the time... and that is OK!
Find additional Reception Stationery Items at MagnetStreet Weddings.
